THE LISTS BELOW AND THE DETAILED EXPENSES ARE NOT ALL INCLUSIVE. THESE LISTS ARE TO ASSIST YOU IN GATHERING INFORMATION FOR YOUR TAX RETURN. CONTACT OUR OFFICE WITH ANY QUESTIONS.
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Tax Deductions for Business Owners
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Commissions and Fees: commissions sales personnel, wholesalers
Cost of Goods Sold: cost of products sold
Delivery and Shipping: cost to mail and ship products; freight costs
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Employee Benefits: health insurance, disability insurance, matching retirement benefits
Fuel: fuel for equipment (ie: lawnmowers, towmotors), vehicle fuel, if not using mileage method
Gifts: gifts to clients and other business associates
Home Office Expense: A separate room in your home to do business or accounting. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance: liability insurance, professional insurance, workmans comp insurance, health insurance, vehicle insurance
Interest: interest paid on credit cards, business loans, equipment loans
Laundry and cleaning: uniforms, protective clothing and dry cleaning while on business trips
Legal and Professional Services: attorney, accountant
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Outside Services: money paid to others for helping with things as delivering flyers, product, stuffing envelopes, cleaning office, cutting grass
Repairs and maintenance: repairs to equipment
Rent and lease: booth space rent for shows, building rent, rental fees for equipment, rooms for meetings, office space
Supplies: product samples, supplies to demonstrate products, meeting supplies, cleaning supplies
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes, payroll tax
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Uniforms: company purchased clothing for employees
Utilities: office water, electric and sewer
Vehicle Expense: either (1) actual mileage - picking up office supplies, meals with clients, driving out of town to seminars, shows and conferences, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
Wages: employee pay
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Tax Deductions for Cosmetologists
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Educational Expense: seminars, classes, shows
Gifts: gifts to clients and other business associates
Home Office Expense: A separate room in your home to do business or accounting. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance, Taxes and Licenses: liability insurance, state and city licenses, property tax on equipment, professional license renewal
Office Expense: bank charges, office supplies, postage, receipt and appointment books, computer software and supplies, internet
Outside Services: money paid to others for helping with things as delivering flyers, product, stuffing envelopes, cleaning office, cutting grass
Repairs and maintenance: repairs to equipment, scissor sharpening, cleaning of towels and tools
Rent and lease: booth space rent or lease for salon, booth space rent for shows
Product: products used in the daily operations (ie: shampoo, conditioner, mail polish, waxing materials)
Supplies: scissors, combs, brushes, hair dryers, curling irons, curlers, drapes, towels
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Vehicle Expense: either (1) actual mileage - to and from salon, picking up salon and office supplies, meals with clients, driving out of town to seminars or shows, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
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Tax Deductions for Contractors and Sub-Contractors
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Cost of Goods Sold: cost of materials used to produce item sold or cost of material to complete job (ie: wood to frame home)
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Employee Benefits: health insurance, disability insurance, matching retirement benefits
Fuel: fuel for equipment (ie: backhoes), vehicle fuel, if not using mileage method
Gifts: gifts to clients and other business associates
Home Office Expense: A separate room in your home to do business or accounting. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance: liability insurance, professional insurance, workmans comp insurance, health insurance, vehicle insurance
Interest: interest paid on construction loans, credits cards, equipment loans
Laundry and cleaning: uniforms, protective clothing and dry cleaning while on business trips
Legal and Professional Services: attorney, accountant, professional payroll service, building inspector, realtor fees
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Outside Services: money paid to others for helping with things as delivering flyers, product, stuffing envelopes, cleaning office, cutting grass OR companies hired to perform a portion of a one-time job (ie: framing a house)
Repairs and maintenance: repairs to equipment
Rent and lease: booth space rent for shows, building rent, rental fees for equipment, rooms for meetings, office space
Supplies: meeting supplies, cleaning supplies
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes, payroll tax
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Uniforms: company purchased clothing for employees
Utilities: office electric, water and sewer
Vehicle Expense: either (1) actual mileage - picking up office supplies, meals with clients, driving out of town to seminars, shows and conferences, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
Wages: employee pay
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Tax Deductions for Day Care Facilities
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Employee Benefits: health insurance, disability insurance, matching retirement benefits
Field Trips: expenses associated with outside trips with children (ie: entry fees for museum or swimming pool)
Fuel: vehicle fuel, if not using mileage method
Gifts: gifts to clients and other business associates
Grocery: Food prepared on site for the children (ie: breakfast, lunch, dinner or snacks)
Home Office Expense: In a day care setting, the area applicable to home office expense is based on the total square footage of the home compared to the square footage used for the day care and the number of hours per day the day care operates. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance: liability insurance, professional insurance, workmans comp insurance, health insurance, vehicle insurance
Interest: interest paid on business loans, credits cards, equipment loans
Laundry and cleaning: uniforms, towels, crib sheets etc.
Legal and Professional Services: attorney, accountant, professional payroll service
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Outside Services: money paid to others for helping with things as delivering flyers, product, stuffing envelopes, cleaning office, cutting grass
Repairs and maintenance: repairs to equipment; repairs to day care facility (if outside of home)
Rent and lease: building rent, rental fees for equipment,
Supplies: meeting supplies, cleaning supplies
Supplies for Children: toys, naptime mats, books, instructional materials, art materials
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes, payroll tax
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Uniforms: company purchased clothing for employees
Utilities: office electric, water and sewer
Vehicle Expense: either (1) actual mileage - picking up office supplies, picking up or delivering children to schools, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
Wages: employee pay
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Tax Deductions for Farms
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Conservation Expenses: money paid to conserve soil and water or to prevent erosion of land used for farming (ie: leveling, grading, conditioning, construction or control of drainage ditches, earthen dams etc). Deduction cannot exceed 25% of farm income, but excess can be carried forward.
Custom Hire or Machine Work: amounts paid to operator who furnishes his own equipment to perform for you
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Employee Benefits: health insurance, disability insurance, matching retirement benefits
Farm labor: amount paid for farm labor
Feed: grains, hay
Fertilizers and lime
Freight & trucking: cost of transporting livestock after sold. Cost of transporting livestock just purchased for resale is included in the cost basis of the livestock.
Fuel: fuel for farm equipment, vehicle fuel, if not using mileage method
Gifts: gifts to clients and other business associates
Home Office Expense: A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible. This is based on a specific room in the home used only for accounting and business purposes.
Insurance: liability insurance, professional insurance, workmans comp insurance, health insurance, vehicle insurance
Interest: interest paid on farm loans, credits cards, equipment loans
Legal and Professional Services: attorney, accountant,
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Repairs and maintenance: repairs to equipment,
Rent and lease: building rent, pastures, land
Seeds & plants: items purchased to plant to harvest
Storage & Warehousing: cost to store or warehouse product (ie: tobacco, grains)
Supplies: cleaning supplies, small items used on the farm (ie: small tools, buckets)
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes, payroll tax, federal highway use tax
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Uniforms: company purchased clothing for employees
Utilities: office electric, water and sewer for barns or outside structures used specially for farming
Vehicle Expense: either (1) actual mileage - picking up office supplies, picking up or delivering children to schools, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
Veterinary, breeding & medicine: costs associated with the health and reproduction of livestock
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Tax Deductions for Rental Property Owners
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Cleaning: amounts paid to others to clean rental property (ie: carpet cleaners)
Commissions and Fees: commissions and/or fees paid to management companies to find renters, supervise property, collect rent etc
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Fuel: fuel for equipment (ie: lawnmowers), vehicle fuel, if not using mileage method
Gifts: gifts to clients and other business associates
Home Office Expense: A separate room in your home to do business or accounting. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance: mortgage insurance, vehicle insurance, rental insurance
Interest: interest paid on credit cards, business loans, equipment loans, rental property loans
Legal and Professional Services: attorney, accountant
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Outside Services: money paid to others for helping with things as delivering flyers, product, stuffing envelopes, cleaning office, cutting grass, maintenance of property
Repairs and maintenance: repairs to rental property that do not add to the cost basis of the rental property (ie: plumbing and/or electrical repairs, new door)
Rent and lease: office space
Supplies: meeting supplies, cleaning supplies, keys, locks
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes,
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Travel: hotels, airfare, cab fare, parking, cleaning while away from home, travel log
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Utilities: office water, electric and sewer, if included in the rental price
Vehicle Expense: either (1) actual mileage - picking up office supplies, meals with clients, driving out of town to seminars, shows and conferences, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
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Tax Deductions for Truck Drivers
Expenses:
Advertising: business cards, flyers, newspaper ads, phone book ads, postage for mailers, internet and/or website
Accounting: accounting software, tax preparation, monthly bookkeeping fees, materials used to document expenses and income
Commissions and Fees: commissions and/or fees paid to brokerage companies to assist in finding loads for your truck, amounts paid to factoring companies to collect your money immediately
Dues and Subscriptions: dues to professional organizations and magazines specifically oriented to your business and/or trade
Educational Expense: seminars, classes, shows, conferences
Fuel: Diesel
Gifts: gifts to clients and other business associates
Home Office Expense: A separate room in your home to do business or accounting. A percentage of utility bills, home owners insurance, property taxes, mortgage interest, refinance fees, repairs and maintenance, and cleaning supplies are deductible.
Insurance: mortgage insurance, vehicle insurance, rental insurance, liability insurance, bob tail insurance, bonds
Interest: interest paid on business credit cards, business loans, equipment loans,
Legal and Professional Services: attorney, accountant
Office Expense: bank charges, office supplies, postage, computer software and supplies, internet; printing
Outside Services: money paid to independent drivers
Repairs and maintenance: repairs to truck and equipment
Rent and lease: office space, truck storage location
Supplies: cleaning supplies, keys, locks, gloves, hard hats, straps to tiedown loads
Taxes and Licenses: business licenses, professional licenses, state and city licenses, property taxes, heavy highway use tax, individual state fees
Telephone: cell phone, long distance calls on home phone, extra phone lines into home for business, fax or internet
Meals (while away from home): truck drivers are allowed $37 per day or actual cost of meals. You must keep all receipts for documentation when using actual cost of meals.
Meals and Entertainment (50%): out of town meals, meals with clients, associates and potential clients, tickets for events with or for clients
Permits, Tolls and Scales: amounts paid for toll roads, weigh stations, trip permits, overweight permits
Vehicle Expense: either (1) actual mileage - picking up office supplies, meals with clients, driving out of town to seminars, shows and conferences, giving out business cards and flyers. Mileage must be documented with date, purpose and mileage. OR (2) actual auto expense - fuel, repairs, oil changes as well as depreciation on the vehicle.
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